If a project manager doesn't have complete visibility into who is available to work on a project and who is at capacity, they will have issues assigning tasks in the most efficient way.
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For teams that deliver client work, your people are your biggest asset, so it's important that you’re utilizing them to their full potential (without burning them out). Learn more about Teamworks workload planner.Ī common resource management problem that frequently pops up is a lack of visibility around resource capacity. At a quick glance, you can have instant insight into your entire team's capacity. Our workload planner allows you to manage your team's work in real-time. If a request comes in that doesn't fit into your team's priorities and you really don't have the bandwidth to get it done, it can save your team a lot of stress and extra work by simply saying ‘no.’ Always keep resource capacity in mind and remember to take into account that employees work on other activities besides projects such as day-to-day tasks like onboarding new employees if they are a manager, answering internal emails, and more.ĭon't be afraid to say ‘no’. Remember that other work outside of specific projects takes up time, too. Once you know what these projects are and how much time will be dedicated to them, you can take a look at the less pressing projects and prioritize from there. Set aside time to identify the projects that are most important and align with your business goals. When you understand the big picture and keep your business goals front and center it becomes much easier to ensure that your priorities are clear. Prioritize your projects based on overall business goals and not on short-term wins.
When you have a bird’s eye view of your resources it can be much easier to choose who and what to allocate for different projects. Keep up to date with the different skill levels, qualifications, capabilities, and capacities available on your team. Here are a few ways that you can prioritize multiple projects without getting totally bogged down. The reality is that client-facing businesses are often managing multiple projects all at once and must split up their time between different clients and projects. Unfortunately, this isn't usually the case. In an ideal world, we would all work on one project at a time, being able to dedicate all of our time and energy to that project alone. Balancing resources across multiple projects
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In this post, we’re digging into some of the most prevalent resource management problems we’ve come across and shed some light on how to tackle them head-on. We know it can be tough-especially if you're under-resourced or under-staffed-but taking the time to organize, monitor, and optimize the processes within your team will set you up for success in the present and future. Want to reap the benefits of increased transparency within your team, maximize efficiency, and also prevent burnout? It starts by getting your resource management problems in check. Why? Well, when you’re juggling multiple projects at a time and have hard client deadlines to hit, efficient resource management becomes core to what you do.
Effective resource management is a key component of any successful business, but it’s particularly important for teams that deliver client work.
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